Campus group leaders are notified about prospective members through the Message Center portlet. Once notified, campus group leaders use the Campus Group Manager portlet to accept new members and manage other properties of campus groups.
When campus group leaders click on their campus groups, the Manage This Group hyperlink appears in the sidebar of the portal:
Click the Manage This Group hyperlink to display the Campus Group Manager portlet:
The Campus Group Manager portlet contains the following functional areas:
Click on Manage in the toolbar to access the drop-down menu:
The drop-down menu contains two items:
The Edit Outgoing Messages screen contains several text areas in which you specify the e-mail messages that are sent from the Campus Group Manager Portlet.
Each text/HTML message can be formatted using a standard text formatting toolbar:
Specify the following messages that are sent from the Campus Group Manager portlet:
Group Membership Acceptance Message
Group Membership Declined Message
This message is displayed along with the application form when a user clicks the link to join your campus group.
This message is displayed after a user has finished filling out and submitting the application to join the campus group. It confirms that the application is being reviewed.
This message is displayed in the email message that is sent or the Message Center Portlet when you invite users to join your campus group.
The Edit Membership Settings screen lets the campus group manager set the properties of his campus group:
The campus group manager can set the following properties for the group:
Select one of the following:
Open to new members
Open to new members by application
Closed to new members
Open to new members by invitation
Once the maximum number of members is reached, the campus group will automatically become "Closed" to new members. If you do not enter a number in this field, any number of members can join this campus group.
Choose one:
This campus group is public and will appear in the campus groups directory.
This campus group is private and will not appear in the campus groups directory.
The Campus Group Manager Portlet main screen contains a Current Members table:
The Current Members table contains the following information about the members of the campus group:
Name
Role (select Leader or Member; click the drop member hyperlink to remove this member from a campus group)
Date Joined
After changing current member information, click the Save Changes button.
The campus group manager can send invitations to one or more users in the campus community to join his or her campus group. Invited users are "Pre-Approved" to join the campus group and do not have to submit an application to join.
NOTE: It may take up to 30 minutes for the selected users to see the invitation and be able to join the group.
Click on the Send an Invitation button on the Campus Group Manager Portlet to display the Principal Selector Control. The Principal Selector is configured to display only the User Selector fort his portlet.
The Campus Group Manager portlet invitation screen also displays an Invitation to Join Campus Group Outgoing Message that can be edited from the Edit Outgoing Messages menu item on the portlet's Manage menu.
After selecting the users to invite to this campus group, the group leader must click on the Invite Selected Users to Join Campus Group button at the bottom of the screen.
Click the Exit Group Manager button to return to the Campus Group home page.
Currently no preferences, settings, or permission operations are available for the Campus Group Manager portlet.